Last Updated May 30, 2019
1. WHAT INFORMATION DO WE COLLECT?
Personal Information You Disclose to Us
Summary: We collect personal information that you provide to us such as name, address and other contact information.
We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our products, services, offerings and/or events. The personal information we collect can include, but is not limited to, the following:
Name and Contact Data. We collect your first and last name, email address(es), postal address, phone number(s), and other similar contact data.
School Information. We collect the name of the school or organization with whom you work, and your position with such school or organization.
All personal information that you provide to us must be true, complete and accurate and you must notify us of any changes to such personal information.
Information Automatically Collected
Summary: Some information – such as IP address and/or browser and device characteristics – is collected automatically when you visit our Site.
We automatically collect certain information when you visit, use or navigate the Site. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Site and other technical information. This information is primarily needed to maintain the security and operation of our Site, and for our internal analytics and reporting purposes.
2. HOW DO WE USE YOUR DATA?
We may use information collected from or about you, including your personal information and usage information, to:
Respond to your inquiries and provide customer service related to your use of our products and services;
Keep in contact with you, and provide you with information, including the availability of goods, services and opportunities that are of interest to travelers;
Help us serve you better, including personalizing your online experience and tailoring content, recommendations, and offers we display to you;
Improve our products and services;
Protect each party from errors, fraud, or any criminal activity, and serve legal, regulatory and internal business purposes;
Detect and troubleshoot problems, resolve disputes, and enforce applicable agreements and policies; and
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
Summary: We only share information with your consent, to provide you with a quote for our products and/or services, to comply with laws, to protect your rights, or to fulfill business obligations.
Consent. We may share your data if you have given us specific consent to use your personal information in a specific way or for a specific purpose.
Performance of a Contract. Where we have entered into a contract with you, we may share your personal information to fulfill the terms of our contract.
Legitimate Interests. We may share your data when it is reasonably necessary to achieve our legitimate business interests.
Legal Obligations. We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
Vital Interests. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violation of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
More specifically, we may need to process your data or share your personal information in the following situations:
Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our organization by another company.
5. CONTROLS FOR DO-NOT-TRACK FEATURES
Some Internet browsers and mobile operating systems include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. No uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we currently do not respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online.
6. HOW LONG DO WE KEEP YOUR INFORMATION?
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
7. HOW DO WE KEEP YOUR INFORMATION SAFE?
Summary: We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Site is at your own risk. You should only access our services within a secure environment.
8. DO WE COLLECT INFORMATION FROM MINORS?
Summary: We do not knowingly collect personal information from minors under 18 years of age.
We do not knowingly collect or solicit personal information from minors. If you are a minor, please do not attempt to send any information about yourself to us. In the event we learn we have collected personal information from a minor without verified parental consent, we will delete that information as soon as possible. If you believe we may have any information from a minor, please contact us using the contact information below.
9. WHAT ARE YOUR PRIVACY RIGHTS?
Summary: You may opt out of email marketing at any time.
Opting Out of Email Marketing
You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send, emailing us at firstname.lastname@example.org or calling us at (800) 627-8873. You will then be removed from the marketing email list.
10. TO USERS RESIDING IN THE EUROPEAN ECONOMIC AREA.
We are a private company, established in the U.S.A. Our address is 100 Crossways Park Drive W. Ste 400, Woodbury, New York 11990. Our contact email address is email@example.com. For the purposes of the General Data Protection Regulation we are the data controller.
Legal Bases. We describe in the section above titled “How Do We Use Your Data?”, the purposes for which we use the data we collect and share. Where we are using the data in order to provide services or products to you, our legal basis for such use is on the basis of our contract with you. For all other purposes our legal basis is our legitimate interest in running our business, except where we obtain your consent for a particular processing, in which event the legal basis will be your consent.
Your rights. To exercise any of your rights identified below, please contact us at firstname.lastname@example.org. Please note that these rights are limited, for example, where fulfilling your request would adversely affect other individuals or where we are required by law to retain your personal data.
Access and portability. You are entitled to request access to your personal data we hold and be provided with certain information about how we use your personal data and who we share it with. Where you have provided your personal data to us with your consent, you have the right to ask us for a copy of this data in a structured, machine readable format and to ask us to share (port) this data to another data controller.
Correction. You have the right to ask us to correct your personal data where it is inaccurate or incomplete.
Right to deletion. In certain circumstances, you have the right to ask us to delete the personal data we hold about you.
Restriction. In certain circumstances, you have the right to ask us to restrict (stop any active) processing of your personal data.
Objection. You can object to our processing of your personal data based on our legitimate interests and we will no longer process your personal data unless we can demonstrate an overriding legitimate ground.
Withdrawal of consent. In the event we have relied upon your consent to process your personal data, you may withdraw consent at any time by contacting us at email@example.com.
Complaints. In the event that you wish to make a complaint about how we process your personal data, please contact us in the first instance at firstname.lastname@example.org and we will endeavor to deal with your request as soon as possible. This is without prejudice to your right to raise a complaint with a relevant supervisory authority.
11. DO WE MAKE UPDATES TO THIS POLICY?
Summary: Yes, we will update this policy as necessary to stay compliant with relevant laws.
12. HOW CAN YOU CONTACT US ABOUT THIS POLICY?